Included with Your UT Account

UT Box
Cloud Storage & Collaboration

Every UT student, faculty, and staff member gets unlimited cloud storage through Box — UT's enterprise-licensed platform for secure file storage, sharing, and collaboration.

Students Faculty Staff Sensitive Data Approved External Collaboration
∞
Cloud storage
per account
15 GB
Max single
file upload
Cat. 3
Approved data
classification
Launch 📦 UT Box (Web) 💻 Box Drive (Desktop) 📱 Box Mobile App 📝 Box Notes 🎫 Get Help
Data Security

What Data Can You Store in Box?

Box is approved for storing and sharing UT data up to and including Category 3 (Sensitive) under UT's Data Classification Standard — making it one of the most versatile cloud storage options available.

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Approved for Sensitive Data — Category 1, 2, and 3
UT Box may be used for Published (Cat. 1), Controlled (Cat. 2), and Sensitive (Cat. 3) data, including data covered by FERPA, HIPAA, and other regulatory frameworks — provided files are shared only with authorized individuals and appropriate Box folder permissions are applied. Category 4 (Restricted) data, including Social Security Numbers and payment card data, must never be stored in Box. Always consult the UT Data Classification Standard when in doubt.
FERPA
Student Records
Approved for FERPA-covered student information when shared only with authorized UT users.
HIPAA
Health Information
UT's Box contract includes a BAA for HIPAA-covered data. Contact your unit's data steward before storing PHI.
ITAR/EAR
Export-Controlled
Controlled research data may be stored in Box with proper access controls. Consult Research Compliance for guidance.
General Use
Published & Controlled
Category 1 and 2 data — including general university information and internal documents — can be stored and shared freely.
Features

What UT Box Includes

Your enterprise Box account includes the full suite of Box capabilities — well beyond basic cloud storage.

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Unlimited Cloud Storage
Store as many files as you need — no storage quota. Individual files up to 15 GB. Ideal for research data, recordings, project archives, and administrative records.
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Secure File Sharing
Share files and folders with UT users or external collaborators via link. Set expiration dates, password protection, and permission levels (view, edit, upload).
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Box Drive (Desktop Sync)
Map your Box account as a network drive on Windows or Mac. Access all your files directly from Finder or File Explorer without consuming local disk space.
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Box Notes
Create and co-edit rich text documents directly in Box — no download required. Useful for meeting notes, project planning, and shared reference documents.
✍️
Box Sign
Collect electronic signatures on documents stored in Box. Included with the UT enterprise license — no separate DocuSign account needed for basic signing workflows.
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Version History
Box retains up to 100 previous versions of every file. Restore any earlier version in seconds — essential for collaborative documents and ongoing research data.
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Full-Text Search
Box indexes the content of most document types, so you can search for text inside files — not just by filename. Quickly locate that memo or dataset across thousands of files.
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Mobile Access
Box iOS and Android apps provide access to all your files from your phone or tablet, with offline viewing and direct camera upload.

Box Works Where You Work

UT Box integrates with your existing tools — including Microsoft 365, Google Workspace, and Zoom — so files stored in Box can be opened, edited, and shared without leaving the apps you already use.

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Microsoft 365
Open and co-edit Word, Excel, and PowerPoint files stored in Box using Office Online — no download needed. Full version history preserved.
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Zoom
Save Zoom cloud recordings directly to a Box folder for long-term retention and easy sharing — keeping your Zoom cloud storage quota free.
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Outlook
Share large files as Box links directly from Outlook, avoiding email attachment size limits and keeping a single source of truth.
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UT SSO
Sign in to Box at utexas.box.com using your EID and password through UT's Single Sign-On — no separate Box account or password required.
Getting Started

Set Up UT Box

Your Box account is provisioned automatically — just sign in with your EID.

1
Go to utexas.box.com
Navigate to utexas.box.com and click "Use Single Sign On (SSO)." Enter your UT email address (EID@utexas.edu) to be redirected to UT's login.
2
Authenticate with EID
Log in with your EID and password. Complete MFA if prompted. Your Box account is automatically created on first login — no IT request needed.
3
Upload & Organize
Create folders, upload files via drag-and-drop, and set sharing permissions. Use the "New" button to create Box Notes or upload directly from your device.
4
Share Securely
Right-click any file or folder to get a share link or invite collaborators. Set access levels and expiration dates to match the sensitivity of the data.
Support

Get Help with UT Box

Login issues, permission questions, or data classification guidance — multiple support options are available.

🎫
Submit a Ticket
For access errors, account provisioning, and technical issues with Box Drive or the web interface. ET Service Desk responds within one business day.
ServiceNow →
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Box Help Center
Box's official documentation covers every feature from basic uploads to advanced admin settings. Searchable guides for all platforms.
Visit Box Help →
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Data Classification Help
Questions about whether a specific dataset is appropriate for Box storage? Contact the Information Security Office for data classification guidance.
ISO Website →